Features - medspace

Thanks to nearly 20 years of user feedback, MedSpace has evolved into the most comprehensive online scheduling application for medical specialists, junior doctors, and support staff within specialist groups. MedSpace provides planners with all the tools needed to create optimal and fair schedules, empowering staff to shape their schedules by inputting their preferences and availability. This results in more satisfied employees and a healthier work-life balance.

MedSpace offers comprehensive core functionalities ánd add-ons.

Core functionalities:

✓ Web-based access: Always accessible online with 99.99% uptime, perfect for multi-location operations.
✓ Seamless synchronisation: Sync with mobile devices, Outlook, and the MedSpace app.
✓ Intelligent vacation planning: Planners can instantly see the impact of vacation requests.
✓ Manual and automatic planners: Plan various shift types and activities for multiple groups with ease.
✓ Capacity planning: Specify required specialists per activity, with totalisation to highlight over- or understaffing.
✓ Base schedules: Import single or group base schedules for customisable periods.
✓ Automated calculations: Manage part-timers, leave days, training days, and off-duty days effortlessly.
✓ Self-scheduling: A simple three-step process allows staff to influence their schedules.

MedSpace App

The free MedSpace app lets users quickly view their daily schedules and receive notifications about upcoming changes. Users can swap shifts, indicate preferences, request leave, and log hours directly via the app.

MedSpace add-ons:

✓ MedSpace Allshifts
AllShifts displays all shifts from underlying schedules on a single page in real time. Last-minute swaps are instantly visible, ensuring no unnecessary disruptions for specialists. Ideal for emergency departments, security, and reception staff.

✓ MedSpace clinic room planning
Extracts clinic data from various schedules to provide an overview of room usage, helping to manage shortages or surplus. Room allocations automatically update in specialist schedules.

✓ MedSpace intern scheduling
Allows quick and easy scheduling of interns across different rotations, with seamless integration into Outlook calendars.

✓ Annual plan integration
Links strategic annual plans to operational schedules, aligning planned sessions and consultations with day-to-day activities

✓ FTE-model
Calculates input FTE based on underlying schedules, providing detailed insights into time allocation for patient care, administration, management, research, teaching, and on-call recovery.

Automatic planners

MedSpace's Automatic Planners are built on best-practice engineering and are widely used by hundreds of specialist groups across the Netherlands, Belgium, and Germany. They effortlessly handle large, complex schedules, factoring in individual preferences, healthy scheduling practices, and compliance with AMS-CAO, AW, and ATB rules. While these tools simplify the process, planners play a key role in optimising their use. MedSpace provides robust support to ensure quick and knowledgeable setup, delivering significant convenience and time savings.

Experience MedSpace for yourself

Would you like a demonstration on-site or via Teams? Together, we can explore how to best integrate your schedule into MedSpace. Fill in your details here, and we’ll get in touch as soon as possible to arrange an appointment.

You can also contact us directly at +31 35 6 211 211 or email us at [email protected].